If you are the cleaning company owner, you should use a Cleaning Services Agreement for all jobs you enter into.
Commercial jobs often require comprehensive Cleaning Service Agreements designed to ensure quality service over the long term.
The Cleaning Services Agreement protects the cleaning company and the client by describing what is expected of each.
For your cleaning company, having a contract means you can adjust services depending on things like the size of the property or the presence of pets, if so, the type and quantity.
Depending on your state, a Cleaning Services Agreement may also be known as:
The Cleaning Services Agreement is a useful document for both the cleaning company and the client. It is standard for cleaning companies that work with commercial clients.
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Your Cleaning Services Agreement can be as comprehensive or as simple as you need it to be. Some specific provisions and terms are essential. That’s why it makes sense to have a ready-to-use template.
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The Cleaning Services Agreement is a legally binding document once signed by both parties. Notarization is not required, though having a witness for the signatures can help if the signature ever comes into question.
After it is signed, both parties should keep a copy of the Cleaning Services Agreement. Representing the cleaning company, you should file it away with the rest of your services agreements.
The biggest issue with oral agreements is that they are notoriously difficult to prove. If there's a dispute between an independent contractor and a client, it would be complicated to find all the necessary evidence to support either side. However, all of that goes away if there is a contract.
A cleaning company works as an independent contractor. Per the law of the United States and many other countries, independent contractors and employees are treated differently.
If your cleaning company wants to be paid regularly and on time, you should add a clause that announces the charging of penalties for late and missed payments and perhaps interest charged on the past-due amount. Of course, your clients can object to those penalties, in which case you can renegotiate the terms or outright refuse the job.
In most cases, whether it’s a residential or commercial location, people will want to ensure that their privacy is protected. The Confidentiality Clause ensures that the cleaning company would not, under the threat of penalty, disclose any information to a third party.
If you as the cleaning company want to terminate the agreement, you will have to give the client a notice pursuant to the notice clause (perhaps so they can find another cleaning company but that would not be any of your business at that point). On the other hand, it can also be helpful for your cleaning company in planning future work schedules accordingly.
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