Free Directors' Meeting Minutes

Official notes that document the events and decisions made during board of directors' meetings.

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If you have an organization (corporation or non-profit) with a board of directors, the chances are pretty good that you have meetings where your directors must make decisions for the company/organization. The decisions and information discussed during any of these specific directors meetings are important and should be recorded as Directors' Meeting Minutes. 


Think of Directors' Meeting Minutes as what they are - notes taken during a meeting so they can be saved and filed for future reference. Corporations and non-profit organizations are actually required by law to have Meeting Minutes on file of any meeting that takes place.

Frequently Asked Questions

The directors’ meeting minutes are notes taken in real time, as a meeting with the board of directors is taking place. The secretary of the board is generally responsible for filling in the meeting minutes form, including very specific language for each section. 

 

 

 

  1. Entity information: You’ll include the type of entity holding the meeting and its name. 

  2. Meeting details: Document the frequency of the meeting, when it’s taking place, and where, including denoting if it’s a conference call or an in-person meeting.

  3. Attendees: There will be a section to list who is in attendance, who is absent, the chairperson and secretary of the meeting, and any guests.

  4. Elections: If any elections took place during the meeting, the results are recorded.

  5. Topics: The meat of the document is filled in here, as the discussion takes place. 

  6. Motions, objections, and announcements: Be sure to document who makes and seconds motions, raises objections or shares announcements. 

  7. Next meeting: There is a section to fill in the details of the next meeting set, to help serve as notice for all present, and who will receive the minutes in writing. 

 

It is a good idea to record all official meetings where decisions will be made that affect the organization, especially when the meeting involves the board of directors. Detailed meeting minutes will settle disputes about when decisions were made, by whom, and specific topics discussed. 

 

Any corporations and non-profit organizations with a board of directors are required to keep directors’ meeting minutes. 

 

Our propriety form generator will assist you in creating your customized Directors' Meeting Minutes within minutes. Answering the questions is not complicated – you only fill in the requested information and we will put it together for you.

 

Once you complete the questionnaire and place your order, it will be available for immediate download in either PDF or Word document from your secure online account including a step-by-step guide on how to use your document.

 

Generally, meeting minutes do not need to be notarized. A witness may be helpful if the other party attempts to contest anything recorded in the document, but a notary is not necessary for directors’ meeting minutes.

 

Please Note: The use of a notary ensures that no one challenges any signatures later and is a secure way to firmly establish the effectiveness of your document.