Free Waiver of Notice of Meeting

Written documentation that a formal meeting notice is not required for the listed party/parties

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Depending on the type of company and meeting, businesses may be required to deliver formal Notice of Meeting to each intended meeting participant. However, it is possible to opt out of those notice requirements with a Waiver of Notice of Meeting.


Businesses may be interested in having intended participants execute the waiver in order to avoid fulfilling timing requirements. Meeting participants may want to opt out of a meeting to minimize the amount of paperwork they receive from the business.

Frequently Asked Questions


The waiver of notice of meeting is a document that informs the “host” company that intended participant(s) of a meeting are aware of the time and location of a particular meeting and they do not need to receive formal notice for said meeting.



The reason to use the waiver of notice of meeting varies based on the type of meeting:


  • Special Meetings - Special meetings are previously unscheduled meetings that are called by an individual for a specific purpose. Business may be interested in using the waiver for these meetings if they need to take place immediately. Rather than having to issue notice 10 days ahead of the scheduled meeting, the participants can collectively execute the waiver and have a special meeting take place the next day.

  • Annual and Regular Meetings - Annual meetings are required by law and/or the business’s governing documents. Regular meetings occur at regular intervals as determined by the business’s governing documents. Individuals may want to cut down on the amount of “spam” paperwork they receive, or they may just not find notice for these meetings necessary. 


Regardless of the reason, the waiver must be executed in writing.


The notice of meeting waiver is straightforward and includes:

  • The name of the company receiving the waiver;

  • The “position” of the person sending the waiver (director, shareholder, member, etc.);

  • The type of meeting (special, annual, regular);

  • The date of the meeting;

  • The date of execution of the waiver; and

  • The identity of the participant(s) executing the waiver.



Meetings called to make official decisions for a business require notice. These are meetings where the intended participants are the directors, shareholders, managers, members, partners, or some other group that controls the business.




Notice is required in order to maximize the number of participants at the meeting. A certain percentage of the intended participants must show up in order to make binding decisions for the company. Additionally, the more members of a group that show up to vote at a meeting, the more the decisions made at that meeting reflect the intent of that group.


Giving notice to intended participants is as easy as executing and sending a Notice of Meeting. However, you must take into consideration the timing and delivery specifications set by the business’s governing documents and state laws. 


Generally, state laws mandate that notice must be delivered at least 10, but no more than 60 days before the date of the meeting. But a company’s bylaws may describe alternate timing practices. The typical method of delivery for the notice will be mail, but, once again, bylaws may permit alternate methods of delivery, such as e-mail.

No, the waiver of notice of meeting is only relates to one specific meeting. 



Our propriety form generator will assist you in creating your customized Waiver of Notice of Meeting within minutes. Answering the questions is not complicated – you only fill in the requested information and we will put it together for you.


Once you complete the questionnaire and place your order, it will be available for immediate download in either PDF or Word document from your secure online account including a step-by-step guide on how to use your document.   



Generally, a waiver of notice of meeting does not need to be notarized – you only need to sign the document to make it legally enforceable. A witness may be helpful if the other party attempts to contest the document, but a notary is not necessary for the agreement to be legal.


Please Note: The use of a notary ensures that no one challenges any signatures later and is a secure way to firmly establish the effectiveness of your document.