Free Waiver of Notice of Meeting

A Waiver of Notice of Meeting is what you can use if you know when and where a meeting is taking place and thus would like to waive your right to receive the formal notice.

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Corporations schedule formal meetings in advance and use the appropriate notice of meeting to notify all concerned. It is sent out well in advance to ensure maximum attendance.

However, if you don't need to know when the meeting is taking place for any reason, you can use a Waiver of Notice of Meeting to waive your right to receive the notice.

What Is a Waiver of Notice of Meeting?

A meeting participant can choose to waive their right to receive the notice for any reason.

For example, if you know the exact time, date, and location of the meeting, you don't need a reminder. You can instead use a waiver form to forego your right to be notified of the meeting. In that sense, executing a Waiver of Notice of Meeting doesn't mean you're excusing yourself from attendance of the meeting.

Other Names for Waiver of Notice of Meeting

Depending on your state, a Waiver of Notice of Meeting may also be known as:

  • Waiver of Notice

  • Waiver of Notice for Meeting of Corporation

  • Waiver of Meeting Notice

  • Waiver of Notice for Board of Directors Meeting

  • Waiver of Notice of Annual Meeting

  • Waiver of Notice of Special Meeting

Who Needs a Waiver of Notice of Meeting?

A Waiver of Notice of Meeting can be used by anyone required to attend a corporate meeting. You can use this waiver for special sessions as well. For a meeting that isn't previously scheduled, rather than notifying everyone, you can arrange to have all the attendees sign a waiver and hold the meeting, perhaps as soon as the next day.

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How to Create a Waiver of Notice of Meeting

A Waiver of Notice of Meeting can save you much hassle in the future. Having a template on hand makes it easier than ever to create the document whenever necessary.

Let 360 Legal Forms help with our extensive library of attorney-vetted legal forms. The process is fast and easy. All you have to do is fill out our easy-to-understand questionnaire. Once complete, simply download your form as a PDF or Word document from your secure online account.

What Information Will I Need to Create My Waiver of Notice of Meeting?

To create your document, please provide:

  • Company details: The legal name of the company receiving the waiver.

  • Sender's details: The legal name and official position of the person sending the waiver.

  • Meeting details: The type of meeting, when, and where it's being held.

  • Effective date: The date on which the waiver becomes effective.

  • Signature: The waiver needs to be signed by the person sending it.

Waiver of Notice of Meeting Terms

  • Share: A single unit of equity ownership in a corporation

  • Shareholder: A person or legal entity owning shares in a company

  • Board of Directors: A group of people appointed and obliged to act on behalf of the shareholders

  • Chairperson: A person presiding over shareholders' meetings most frequently also the chairman of the board

  • Secretary: A designated person in charge of organizing, signing, and maintaining the company's important documents

  • Agenda: A list of items to be discussed during the meeting

  • Corporate bylaws: A set of internal rules created to facilitate the management of the company

  • Waiver: A document officially waiving certain rights

Waiver of Notice of Meeting Signing Requirements

A Waiver of Notice of Meeting doesn't have any significant signing requirements for the meeting attendee executing the waiver. The document doesn't require notarization.

What to Do with Your Waiver of Notice of Meeting

The attendee of the meeting who signed the Waiver of Notice of Meeting sends it to the person in charge of all documentation, usually the company's secretary. Beyond that, the secretary attaches the waiver to all other official records of the meeting, including the meeting minutes, and stores everything with other official corporate documents.

Frequently Asked Questions

The answer is yes. If the meeting has to be rescheduled, it doesn’t mean that you need to send a new Waiver of Notice of Meeting.

Yes, you do. A Waiver of Notice of Meeting only applies to the specific meeting in question. Fortunately, creating a Waiver of Notice of Meeting is straightforward and can be done quickly.

Nothing too consequential will happen except your receiving a Notice of Meeting. And since a Notice of Meeting is typically sent by courier service a few weeks before the meeting, you may get a call from a stranger if you’re not available.

A corporation passes corporate resolutions in its board meetings. A resolution in turn describes a corporate action that the company is to take. The purpose is to provide a framework on how the company should function. Passing official resolutions is a legal requirement and an integral part of record-keeping.

In a corporate meeting, the secretary or an appointed person is to keep real-time notes of everything that happens. That would include any resolutions passed. While there are no strict rules on how to create these minutes, there are helpful guidelines that you can look up.

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