Free Employee Resignation Letter

A letter informing an employer that an employee intends to terminate their employment.

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When you decide to leave your current job, it is in your best interest to make the departure as smooth as possible. As tempting as letting management have a piece of your mind may be, being as professional as possible will be to your benefit. Part of this involves sending your employer a formal written record of your intention to leave your position – you need an Employee Resignation Letter.


The Employee Resignation Letter puts the employer on notice that your position will soon be vacant. This way, any projects you are integral to can be dealt with, exit interviews can be conducted, and a replacement can be found.

Frequently Asked Questions


A letter sent by an employee informing the employer that they intend to resign from their position.




Some employers will require written record of an employee’s intention to depart a company. Even without a company-mandated requirement, the employee should still consider sending a resignation letter to put the employer on notice and make the transition as smooth as possible.

To create your letter, provide:

  • The Date - Select the date the letter will be sent;

  • Employee Information - Give your name, position, and address;

  • Employment Details - Specify how long the employee worked for the employer.

  • Employer Information - Give the employer’s name and address

    • You’ll need to give the name of the specific person in the employer organization that will receive the letter;

    • Likely the letter will be addressed to the human resources department.

  • Date of Resignation - Give the date the resignation will go into effect

  • The reason for resignation - The employee has the option to give a reason for their resignation, but is under no obligation to do so.

    • Giving a reason for the departure may help the company/organization in the future with their internal procedures, and may make the employee appear more professional in the eyes of the employer.


Our propriety form generator will assist you in creating your customized Employee Resignation Letter within minutes. Answering the questions is not complicated – you only fill in the requested information and we will put it together for you.


Once you complete the questionnaire and place your order it will be available for immediate download in either PDF or Word document from your secure online account including a step-by-step guide on how to use your document.

An employee resignation letter does not need to be notarized; the employee only needs to sign and send it to the intended recipient.


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Applicable to all 50 states
Applicable to all 50 states

Our documents are vetted by lawyers and are applicable to all 50 states.