Free Shareholder Proxy Agreement

Designates a representative to vote on behalf of a shareholder at an upcoming meeting.

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Being a shareholder often comes with certain perks, such as the receipt of dividends. But being a shareholder also means you will be called upon to vote on decisions of the corporation. If you are unable to perform that duty and you need someone to “stand in” for you, you may be able to appoint a proxy voter and through a Shareholder Proxy Agreement. 


Using this Shareholder Proxy Agreement allows the shareholder to appoint someone to act on their behalf for decisions that will be made at upcoming meeting(s). Before you appoint a proxy, refer to the operating agreement and/or the bylaws of the corporation to verify that the appointment of proxy voters is allowed.

Frequently Asked Questions


A document designating a representative to vote on behalf of a shareholder at an upcoming meeting. 

A proxy agreement is a legally binding document between the shareholder and the party chosen as their proxy.


If there is ever a time when you cannot perform your duties and/or make decisions regarding your shares, whether due to illness, hospitalization, work schedule or incarceration, you may appoint a proxy to make those decisions for you.

Please Note: Before appointing a proxy, refer to the governing documents of the corporation to verify that proxy voting is allowed.

To make your agreement, you’ll need to supply the following pieces of information:

  • Effective Date: Enter the date this agreement is being created.

  • Governing Law: Select which State’s laws will govern the terms of this agreement.

  • Shareholder Details: Identify the name and (if applicable) the signing representative of the shareholder.

  • Proxy Voter Details: Give the name of the proxy voter being appointed.

  • Information Regarding Shares: Provide the name of the corporation to which the stock belongs, the number of shares the shareholder owns, and the class of that stock.

  • Meetings: Give the type, location and date of the specific meetings the proxy will be voting in.

  • Voting Instructions: If you want the proxy to vote on certain issues in certain ways, you should explain in this agreement.


Our propriety form generator will assist you in creating your customized shareholder proxy agreement within minutes. Answering the questions is not complicated – you only fill in the requested information and we will put it together for you.

Once you complete the questionnaire and place your order, it will be available for immediate download in either PDF or Word document from your secure online account including a step-by-step guide on how to use your document.   


The shareholder’s signature on the proxy agreement does not need to be witnessed to be enforceable, unless this requirement is specified in the corporation’s bylaws, operating agreement, or other governing documents.


Please Note: The use of a notary public is a secure way to firmly establish the effectiveness of your document. 

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Applicable to all 50 states
Applicable to all 50 states

Our documents are vetted by lawyers and are applicable to all 50 states.