Free Shareholders' Meeting Minutes

Notes taken during all shareholders meetings.

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If you own or are part of a corporation with shareholders, the chances are pretty good that you have meetings where the shareholders are brought together periodically to make decisions for the company/organization. The decisions and information discussed during any of these specific shareholders meetings are important and should be recorded as Shareholders’ Meeting Minutes. 


Think of Shareholders’ Meeting Minutes as what they are - notes taken during a meeting so they can be saved and filed for future reference. Corporations are actually required by law to have Meeting Minutes on file of any meeting that takes place.

Frequently Asked Questions

 

The shareholders meeting minutes are notes taken in real time, as a meeting with the shareholders is taking place. The secretary of the corporation is generally responsible for filling in the meeting minutes form, including very specific language for each section.

  1. The company’s name and physical location is included. 

  2. The meeting details: Document the frequency of the meeting, when it’s taking place, and where, including denoting if it’s a conference call or an in-person meeting.

  3. The shareholders who are in attendance are listed, as well as who is absent, the chairperson and secretary of the meeting, and any guests.

  4. The results of any elections that took place during the meeting are recorded.

  5. The topics being discussed during the current meeting are listed.

  6. The company salaries, bonuses, and directors fees are discussed and approved . 

  7. The approval of any past actions is outlined. 

  8. The adoption of documents, plans, and policies is detailed.

  9. The final resolutions and failed motions are mentioned.

 

 

It is a good idea to record all official meetings where decisions will be made that affect the organization, especially when the meeting involves the shareholders. Detailed meeting minutes will settle disputes about when decisions were made, by whom, and specific topics discussed.

 

Any corporations with shareholders are required to keep meeting minutes. 

 

 

Our propriety form generator will assist you in creating your customized Shareholders Meeting Minutes within minutes. Answering the questions is not complicated – you only fill in the requested information and we will put it together for you.

Once you complete the questionnaire and place your order, it will be available for immediate download in either PDF or Word document from your secure online account including a step-by-step guide on how to use your document.

Generally, meeting minutes do not need to be notarized. A witness may be helpful if the other party attempts to deny anything recorded in the document, but a notary is not necessary for Meeting Minutes.

 

Please Note: The use of a notary ensures that no one challenges any signatures later and is a secure way to firmly establish the effectiveness of your document.

 

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