Shareholder’s Appointment of Representative

A Shareholder's Appointment of Representative allows a shareholder to appoint another person to vote on their behalf based on the number of shares owned.

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Even if you own one share of a company's stock, that's enough to make you an owner. Depending on the class of the shares, you have voting rights. As such, you may want to attend shareholders' meetings and discuss and vote on important decisions.

If you're unable to attend a meeting for some reason, you can use a Shareholder's Appointment of Representative to send a representative.

What Is a Shareholder's Appointment of Representative?

It may not be convenient for shareholders to attend a corporation's formal meetings even if they have voting rights. They may have invested in a blue-chip company for investment purposes only.

In any event, you can always choose to send a representative to cast a critical vote for you in a shareholders' meeting. That's irrespective of how many shares you own versus the total outstanding shares.

Furthermore, corporate shareholders and other non-human shareholders can appoint representatives to attend meetings and vote.

Other Names for Shareholder's Appointment of Representative

Depending on your state, a Shareholder's Appointment of Representative may also be known as:

  • Appointment of Shareholders' Representative

  • Appointment of Proxy for the Shareholders

  • Representation Letter for Individual Shareholder

Who Needs a Shareholder's Appointment of Representative

Suppose you're a shareholder but unable to attend a shareholders' meeting for whatever reason. In that case, you will need a Shareholder's Appointment of Representative to designate a representative to participate in the meeting and act on your behalf. It doesn't matter if the shareholder is abroad or incapacitated. For the more extraordinary circumstances, a Shareholder's Appointment of Representative may not always be enough. On top of it, you may need a Power of Attorney to have your attorney-in-fact execute the appointment for you.

Why Use 360 Legal Forms for Your Shareholder's Appointment of Representative

Customized for you, by you

Create your own documents by answering our easy-to-understand questionnaires to get exactly what you need from your Shareholder's Appointment of Representative.

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Laws vary by location. Each document on 360 Legal Forms is customized for your state.

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All you have to do is fill out a simple questionnaire, print, and sign. No printer? No worries. You and other parties can even sign online.

How to Create a Shareholder's Appointment of Representative With 360 Legal Forms

An essential step is getting the specificities and instructions as to what you'd like the representative to do in your place. That's, also, to properly appointing a representative so it will not come into dispute.

Let 360 Legal Forms help with our extensive library of attorney-vetted legal forms. The process is fast and easy. All you have to do is fill out our easy-to-understand questionnaire. Once complete, simply download your form as a PDF or Word document from your secure online account.

What Information Will I Need to Create My Shareholder's Appointment of Representative?

To create your document, please provide:

  • Corporation details: The legal name of the corporation, address, and governing law.

  • Effective date: The date when the document becomes valid.

  • Shareholder details: The shareholder's personal information, including the legal name and current address.

  • Representative details: The representative's personal information, including the full name and current address.

  • Information on shares: The number and type of shares held, where some may have more voting rights than others.

  • Voting instructions: Complete directive on how the representative should vote.

  • Signature: The shareholder will have to sign the document.

Shareholder's Appointment of Representative Terms

  • Share/stock: The stock is all of the shares that represent the ownership of the company. For instance, the standard description is – so and so owns 100 shares of Apple stock (stock symbol AAPL).

  • Shareholder/Stockholder: An individual or entity holding shares in a company.

  • Board of Directors: A group of people appointed to supervise a corporation and act on behalf of the shareholders.

  • Proxy: A representative, most commonly used in proxy voting.

  • Bylaws: An in-house set of rules and regulations as set by a corporation.

Shareholder's Appointment of Representative Signing Requirements

To avoid any errors or problems with the Shareholder's Appointment of Representative, it's best to review thoroughly before signing. Keep in mind, even in the presence of errors, the document can still be valid as long as it's signed.

What to Do with Your Shareholder's Appointment of Representative

You should share your Shareholder's Appointment of the Representative document with the representative. It should also be distributed to all the meeting attendees, which includes the chairperson and secretary of the corporation.

Frequently Asked Questions

The shareholder does not have to sign the Shareholder's Appointment of Representative in the presence of a notary public. The document is legally enforceable with just the signature and it is not necessary to have witnesses to the signature either. An exception to the rule could come from the company’s bylaws if they stipulate otherwise. Regardless, if you so choose, you can also have the document and signature notarized to prevent potential challenges.

If the shareholder hasn’t provided specific instructions to the representative, it'd be up to the representative’s best judgment as to how to represent the shareholder's interest. Regardless of their decisions, the representative is not responsible for the outcome of those decisions, the responsibility of which rests with the shareholder.

Yes. It is frequently arranged as such, especially if two or more shareholders are in agreement as to how they will cast their votes. Conversely, a representative does not have to be a shareholder. The only requirement is that it has to be an adult of legal age and competence.

A representative can vote on what’s defined as “normal” corporate matters, which means that they are not to vote on major corporate issues. For example, a representative or proxy would not be able to vote to approve or reject a merger, unless they have the specific authority to do so.

In most cases, a Shareholder’s Appointment of Representative can be revoked. The exception would be if the appointment was made irrevocable in the first place, which usually is not the case. A shareholder can revoke the appointment by showing up for the vote in person. Alternatively, he or she can revoke it by appointing another representative. Also, if the shareholder is to sell their shares in the company, the representative's appointment is automatically annulled.

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Applicable to all 50 states
Applicable to all 50 states

Our documents are vetted by lawyers and are applicable to all 50 states.