Free Shareholder’s Appointment of Representative

Allows a “stand-in” (or proxy) to act on behalf of the shareholder in matters pertaining to the shareholder’s stock.

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As a shareholder, it is usually part of your responsibility to attend meetings and vote on company issues. But perhaps, for whatever reason, you are unable to perform your necessary duties and need someone to “stand in” for you. In those cases, you may want to appoint a representative using a Shareholder’s Appointment of Representative form. 


The Shareholder’s Appointment of Representative allows you to select someone to act on your behalf for decisions that need to be made in regards to the shares. The appointment through this form lasts until you terminate it in writing.

Frequently Asked Questions


A shareholder’s appointment of representative form is a legal document that allows a “stand-in” (or proxy) to act on behalf of the shareholder in matters pertaining to the shareholder’s stock. 

A shareholder’s representative appointment is a legally binding document between the shareholder and the party chosen as his/her representative.


For individuals that are shareholders, if you have no interest in participating in the general meetings, voting decisions, or other responsibilities that come along with being a shareholder, you may want to appoint a representative that can make those decisions in your stead.

Individuals may also may want to appoint a shareholder representative as an individual if you will be absent from the country for a long period of time or if you are suffering from a debilitating illness.

For business/organizations that are shareholders, a representative can be appointed to consistently attend meetings, vote, and represent the needs of the business/organization.

To make your appointment, you’ll need to supply the following pieces of information:

  • Effective Date: Enter the date this agreement is being created.

  • Governing Law: Select which State’s laws will govern the terms of this agreement.

  • Shareholder Details: Identify the name and (if applicable) the signing representative of the shareholder.

  • Representative Details: Give the name and address of the representative being appointed.

  • Information Regarding Shares: Provide the name of the corporation to which the stock belongs, the number of shares the shareholder owns, and the class of that stock.

  • Voting Instructions: If you want the proxy to vote on certain issues in certain ways, you should explain in this agreement.


Our propriety form generator will assist you in creating your customized shareholder appointment of representative within minutes. Answering the questions is not complicated – you only fill in the requested information and we will put it together for you.

Once you complete the questionnaire and place your order, it will be available for immediate download in either PDF or Word document from your secure online account including a step-by-step guide on how to use your document.   


The shareholder’s signature on the appointment of representative form does not need to be witnessed to be enforceable, unless this requirement is specified in the corporation’s bylaws, operating agreement, or other governing documents.

Please Note: The use of a notary public is a secure way to firmly establish the effectiveness of your document.